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Search for "Office" found 114 jobs

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Company: Ortus Psr
Hove
Posted on 23rd Jul 2021

\n\n IFA Office Administrator \n\n \n\n Location: Hove \n\n \n\n Salary: £20,000 \n\n \n\nThe opportunity for a brilliant Financial Planning Administrator to join an IFA who provide a personal, independent and bespoke wealth management service to high net worth clients. The firm has a fantastic reputation and offers exceptional study support to sustain their Chartered status.\n\n \n\n Responsibilities: \n\n Assisting with preparing documents for the Paraplanners and Financial Advisers, covering new business and existing client reviews Provide high quality service to clients over the phone, by email and via post, in a time-efficient manner Liaise with providers and other 3rd parties, to obtain any information that may be needed \n\n Skills: \n\n \n\nIn order to be considered for this unique opportunity, candidates need to have -\n\n Previous experience within a Financial Planning role Professional communication manner, both written and verbally Any Financial Services qualifications are desired read more


Company: Clark James Recruitment
Hove
Posted on 23rd Jul 2021

\n\nClark James Recruitment are working with a highly professional firm of Independent Financial Advisor's based in Hove.\n\n \n\nOur client are looking to appoint a Personal Assistant / Office Coordinator to support the Directors.\n\n \n\n Role \n\n Responsible for providing an effective and efficient first point of contact service to all callers to the office - be it on the phone or in person, and for providing office administrative support in order to ensure the smooth running of the business. Act as first point of contact: answering the entry-phone, meeting and greeting visitors, dealing with written postal and email correspondence, and phone calls. Take enquiries from customers and new prospects. Prepare refreshments. Provide general support to visitors. Manage the diary system, organise, and prepare meetings and appointments for advisers and directors. Preparation of new client packs. Arrange for outgoing mail to be taken to a Post Office or Royal Mail post-box depending on the delivery method required. Arrange alternative delivery of parcels and packages where required. Manage and maintain the companies HR system Iris HR by keeping personnel records, including those of approved persons up to date. Ensure training records are kept up to date. Manage staff absence via Iris HR, reporting any issues to staff members Line Manager. Recruitment including preparation of job adverts, preparation of contracts and job descriptions, collating FCA regulated references, completing appropriate due diligence, and ensuring introduction procedures are followed. Ensure health and safety policies are up to date. Ensure compliance and adherence to regulatory and legislative requirements and company policies where your role requires. Ensure IEP meet the expectations of the FCA with regards to treating customers fairly. Provide support in organising office operations and procedures. Management of the Training & Competence administration ensuring the Supervisor receives relevant documentation in a timely manner. Ensure the Matrix of the Training & Competence Scheme is kept up to date. Ensure that the Supervisor is supported in providing ongoing training for the team of Financial Advisers. Ensure relevant CPD & KPI are maintained and recorded accurately, and file reviews are completed in a timely manner in accordance with the T&C procedures before reporting to the Supervisor. Maintain all standards of performance as required by the firm. Liaising with staff, clients, and suppliers. Liaise with customers/suppliers regarding complaints communicating them to the appropriate persons. Maintain the stock levels of office and kitchen supplies, as well as office furniture. Maintain office conditions and arrange necessary repairs and maintenance liaising with the freeholder and suppliers where appropriate. Maintain records of petty cash reconciliation paperwork for the Financial Controllers records. Keep and maintain a record of all new leads, carrying out regular updates with advisers. Maintain records of adviser meetings for the Financial Controllers records. Managing ad-hock projects & carrying out background research and presenting findings. Event organisation and management, maintaining a record of all events and seminars held by the company/all dates and information on entertaining. • Briefing the Chairman, Directors and other staff members of important tasks, deadlines and meetings. Provide support in running errands for the Chairman and Directors both for work and personal errands as required. Provide administrative support to the Chairman and Directors as required. Maintain records of the Chairman and Directors mileage and expenses for the Financial Controllers records. Arrange and book travel, transport, and accommodation. Attend meetings with senior management as required. • Prepare/print direct mail for posting out (e.g., invitations). Provide marketing support where required. This could be maintaining the website social media channels, creating social media post plans, preparing direct mail/email merges from lists created from database of Excel, assisting in the creation of marketing materials, sending regular email blasts to prospects offering services and updating useful information. \n\n Candidate \n\n Professional. Well presented. Excellent communication and presentation skills. Excellent organisational skills. Forward thinking. Excellent attention to detail. \n\n Package \n\n Salary £20,000+ based on experience and qualifications. 25 days holiday + bank holidays Company paid eye tests & flu jabs Death in service x3 annual salary Pension is a matched 3% and the offer of salary sacrifice. \n\nLiability and Disclaimer\n\n \n\nThe information contained in our advert including any salary or on target earnings information is given in good faith and Clark James Ltd uses all reasonable efforts to ensure that it is accurate. However, Clark James Ltd gives no representation or warranty in respect of such information and all such representations and warranties, whether express or implied, are excluded. No liability is accepted by Clark James Ltd for any loss or damage which may arise out of any person relying on or using any information within this advert.\n\n read more


Company: Recruit UK
Hove
Posted on 23rd Jul 2021

\n\n Job Title: Office Coordinator\n\n \n\n Industry: Financial Services\n\n \n\n Location: Brighton\n\n \n\n Salary: Starting from £20,000\n\n \n\n Job reference: 15477\n\n \n\n Job Description: \n\n \n\nRecruit UK are working on an excellent opportunity for an Office Coordinator & Director PA to join an Independent Financial Advice practice in Brighton.\n\n \n\nThis reputable firm are looking for an Office Coordinator & Director PA to join their team. The role requires an outstanding attention to detail with the ability to manage workload effectively as you will be providing support to the advisors and directors as well as be the key points of contact for all visitors.\n\n \n\n Duties will include, but not be limited to the following: \n\n First point of contact for visitors via phone calls, letters, meetings etc Provide administrative support Prepare new client packs Manage diary, organise, and plan meetings and appointments for advisors and directors Manage and maintain the companies HR system Manage staff training schemes Maintain records of adviser meetings Arrange travel, transport, and accommodation Event organisation and management \n\n Benefits: \n\n Salary starting from £20,000 25 days holidays plus bank holidays Health benefits Death in service scheme Pension contribution \n\n Skills required: \n\n Experience within banking, wealth management, independent financial planning practices, investment offices, mortgages, insurance, and pensions (Advantageous) Great customer service with strong written and verbal communication skills Ability to manage a changing workload and time pressures \n\n About Recruit UK: \n\n \n\nAs specialists in financial services recruitment, we bring unique expertise, insight and connections, whether you are looking for a new job or are trying to fill a role. We have a reach of more than 100,000 financial services connections. Right now, Recruit UK are pleased to be working with an Independent Financial Advice firm based in Brighton on an Office Coordinator & Director PA role.\n\n \n\n Our commitment to you: \n\n \n\nStart every journey with a conversation to find out about you in-depth.\n\n \n\nProvide honest feedback on where you fit in the jobs market.\n\n \n\nUse our network across the financial world to match you to your perfect position. Or if we think you already have it, we’ll tell you.\n\n \n\nTake a holistic mindfulness approach - career happiness is rarely just about the money.\n\n \n\nCover the whole of the UK with a local touch through our regional teams.\n\n \n\nNever pester you.\n\n \n\n Additional information: \n\n \n\nPlease note that due to the volume of applications we receive, you will be contacted within 7 working days if your application has been successful. If you have not received communication during this period, please assume your application has been unsuccessful on this occasion. We may however retain your information in connection with future opportunities, should they be suitable to your skills and experience.\n\n read more


Company: Reset Recruitment Ltd
Hove
Posted on 23rd Jul 2021

\n\n Office Co-ordinator/PA \n\n \n\n Salary: £20k \n\n \n\n Location: Hove \n\n \n\n Hours: Full time - Monday-Thursday 9:00-5:30 and Friday 9:00-5:00 \n\n \n\nHave you always wanted to work for a company that values its staff and offers a varied role with a friendly working environment? If so, I have a fantastic role that is based out of my client’s head office base in Hove.\n\n \n\nYou will already have strong administration and reception experience and enjoy dealing with customers face to face and can multitask and manage your workload effectively.\n\n \n\n Responsibilities: \n\n Provide office administrative support to ensure the smooth running of the business. Act as first point of contact, answering the phone, meeting, and greeting visitors and dealing with postal and email correspondence. Take enquiries from new customers. Provide support to visitors and provide refreshments. Manage the diary system, organise, and prepare meetings and appointments for advisors and directors. Maintain the HR system, keeping personal records. Assist in the recruitment, including preparation of job adverts, contracts and collating FCA regulated references. Ensure that health and safety policies are up to date. Liaise with customers/suppliers regarding complaints communicating them to the appropriate persons. Maintain stock levels, kitchen, and office supplies. Arrange travel, transport, and accommodation where necessary. Attend meetings with senior management where required. Provide administrative support to the Chairman and Directors as required. Keep and maintain all new leads, carrying out regular updates with advisers. Managing ad hoc projects and carrying out research and presenting findings. \n\n The right candidate will have the following skills and experience to apply: \n\n Strong administrative background and be highly organised. Office management/PA/Sales Administrative background Strong customer service skills with the ability to work in a busy fast paced role. Excellent communication skills with a "can do" attitude. Personable and well presented. Strong IT skills \n\nThis is a great opportunity to join a highly reputable organisation that offers a great working environment and benefit package. Please send in your CV to be considered for this role ASAP!\n\n read more


Company: Hunters Recruitment & Training
Hove
Posted on 23rd Jul 2021

\n\nPA and Office Coordinator\n\n \n\nHove\n\n \n\nStarting at £20,000 or higher (depending on experience/suitability)\n\n \n\nA PA/Office Coordinator with a polished telephone manner is required for Hunters’ elite financial services client. The Office PA/Office Coordinator is responsible for providing an effective and efficient first point of contact service to all callers to the office - be it on the phone or in person, and for providing office administrative support in order to ensure the smooth running of the business.\n\n \n\nFull-Time Monday - Friday 9am-5.30pm\n\n \n\nPA/Office Coordinator responsibilities include:\n\n Act as first point of contact: answering the entry-phone, meeting and greeting visitors, dealing with written postal and email correspondence, and phone calls. Take enquiries from customers and new prospects. Provide general support to visitors. Manage the diary system, organise, and prepare meetings and appointments for advisers and directors. Recruitment including preparation of job adverts, preparation of contracts and job descriptions, collating FCA regulated references, completing appropriate due diligence, and ensuring introduction procedures are followed. Provide marketing support where required. This could be maintaining the website social media channels, creating social media post plans, preparing direct mail/email merges from lists created from database of Excel, assisting in the creation of marketing materials, sending regular email blasts to prospects offering services and updating useful information. \n\nThe ideal candidate offers relevant experience. It is essential that the PA/Office Coordinator is a team player and excellent multitasker, someone who isn’t fazed by a varied workload and can manage their time and work efficiently. We are looking for someone who can remain calm under pressure and who truly understands customer service.\n\n \n\n Company Benefits: 25 days holiday + bank holidays, company paid eye tests & flu jabs, death in service x3 annual salary, pension is a matched 3% and the offer of salary sacrifice \n\n read more


Company: The Recruitment Lab
East Sussex
Posted on 23rd Jul 2021

\n\nStart immediately!\n\n \n\nOur client are actively seeking enthusiastic telephone professionals for a temporary Market Research role.\n\n \n\nThis role involves business-to-business telephone correspondence, securing and qualifying leads and completing surveys. This is not a telesales position.\n\n \n\nThis is a key business development role that involves the successful candidate to make a large volume of outbound calls daily to source qualified leads.\n\n \n\nB2B lead generation, market research, and cold calling businesses are duties you will perform on a daily basis.\n\n \n\nYou will be working from their office in central Brighton and this opportunity is available on an temporary basis.\n\n \n\nThe ideal candidate will demonstrate the following attributes:\n\n Be highly motivated, hardworking and can work autonomously. Excellent phone manner and able to handle a vast array of potential clientele. Highly developed verbal and written communication skills. Excellent organisational and record keeping skills. Hunger to exceed KPI's and succeed. Show stability and reliability. Driven and passionate about delivering great customer service. Looking for a permanent, long term position. \n\nYou will need to be able to work between 3:00pm and 12:00am midnight Monday to Friday (no weekend work). Starting immediately.\n\n \n\n£9.50 per hour basic pay, paid weekly, is provided.\n\n \n\nFor further information please apply below.\n\n \n\nBenefits:\n\n Central Brighton location Weekly pay read more


Company: The Sammons Recruitment Group - Specialist Recruitment Consultancy
Hailsham
Posted on 24th Jul 2021

\n\n The Company \n\n \n\nOur client manufactures and installs capital equipment for the Advanced Materials industry, ranging from small R&D systems for universities and institutions, through to large scale industrial production units for corporate enterprises across the globe. They are seeking an Office / Sales Administrator who can apply meticulous attention with a sound office administration ability. The candidate will ideally be highly organised with the ability to prioritise and work well as part of a team as well as being self-motivated, taking ownership of given tasks.\n\n \n\n The Role \n\n \n\nThe role will include a variety of tasks including but not limited to:\n\n Assisting Office Manager with daily administration tasks - email distribution, filling, typing technical proposals, updating internal Excel spreadsheets Scheduling and setting up electronic calendar with Suppliers and Customer via Teams / Zoom meetings Assisting with purchase order and sales order processing Preparing sales quotations from team technical input sheets Company Reception duties including answering door to visitors and handling incoming telephone calls Maintain the company’s electronic calendar for meetings and appointments Maintaining and ordering office stationery and consumables \n\n The Candidate \n\n \n\nThe ideal candidate will have the following skills and experience:\n\n Sound experience of Microsoft Office - Outlook, Word, Excel, PowerPoint, Access Ability to navigate and input invoices into Sage 50 Attention to detail, including filing of technical documents Prioritise a varied workload, at times working under pressure to achieve tight deadlines Excellent communicator, with the ability to work effectively as part of a small team, including Directors and Managers \n\n The Benefits \n\n \n\nThe following position will include these benefits:\n\n Working hours are 08:30 to 17:00- Monday to Friday - 60min lunch break -12:30-13:30 (37½ hours per week) Pension Provision and Health Insurance (after successful completion of probationary period). Year 1 = 20 days / Year 2 = 22 days / Year 3 = 25 days (+ UK Public holidays) \n\n Reference: 1376855 \n\n \n\nThis is one of the many roles we are working on at the Sammons Recruitment Group. Please visit our website www.sammons.co.uk for full details on all Permanent, Temporary and Contract career opportunities we are actively seeking candidates for.\n\n \n\nRecruiting on the basis of Talent, we are committed to supporting and promoting diversity in the workplace, and consider all applications.\n\n \n\nIf you have not heard from us within 7 days you will have not been successful on this occasion, however, we would welcome your application for alternative vacancies.\n\n read more


Company: GCB Agency Recruitment
East Sussex
Posted on 24th Jul 2021

\n\nOur clients, a well-established IFA business, are looking for an enthusiastic Office Coordinator/ PA to join their professional team near Brighton. The client is growing steadily and already has a great reputation in the area with a wide range of clients. They deal with corporate clients, HNW individuals, but are not exclusive and willing to speak with any individual with a small amount to invest. They also deal with mortgages and Pensions in-house. \n\n \n\nThe Office Coordinator and PA are responsible for providing an effective and efficient first point of contact service to all callers to the office - be it on the phone or in person, and for providing office administrative support in order to ensure the smooth running of the business.\n\n \n\n Responsibilities of an Office Coordinator and PA: \n\n Act as the first point of contact: answering the entry-phone, meeting and greeting visitors, dealing with written postal and email correspondence, and phone calls. Take enquiries from customers and new prospects. Manage the diary system, organise, and prepare meetings and appointments for advisers and directors. Arrange for outgoing mail to be taken to a Post Office or Royal Mail post-box depending on the delivery method required. Arrange alternative delivery of parcels and packages where required. Manage and maintain the companies HR system Iris HR by keeping personnel records, including those of approved persons up to date. Recruitment including preparation of job adverts, preparation of contracts and job descriptions, collating FCA regulated references, completing appropriate due diligence, and ensuring introduction procedures are followed. Ensure compliance and adherence to regulatory and legislative requirements and company policies where your role requires. Management of the Training & Competence administration ensuring the Supervisor receives relevant documentation in a timely manner. Ensure that the Supervisor is supported in providing ongoing training for the team of Financial Advisers. Ensure relevant CPD & KPI are maintained and recorded accurately, and file reviews are completed in a timely manner in accordance with the T&C procedures before reporting to the Supervisor. Keep and maintain a record of all new leads, carrying out regular updates with advisers. Provide support in running errands for the Chairman and Directors both for work and personal errands as required. Provide administrative support to the Chairman and Directors as required. Attend meetings with senior management as required. Act in accordance with the terms and conditions of your contract of employment. \n\n Requirements of an Office Coordinator and PA: \n\n Experience in a similar role is essential. Team Player. Excellent Multitasker. Managing time and workload efficiently. Great Customer Service. Able to keep calm under pressure. \n\n Salary/Package: \n\n Basic £20,000-£25,000 DOE & Added Benefits 25 days holiday + bank holidays Eye Tests & Flu Jabs Death In Service Increase in pension \n\n Due to high amounts of applications if you have not been contacted within 7 days, please consider your application as unsuccessful. \n\n \n\nThis job has been posted by GCB Agency Recruitment Ltd who is acting as the Employment Agency in relation to this vacancy, working on behalf of their client who is confidential at this stage.\n\n read more


Company: Floss Agency
Uckfield
Posted on 24th Jul 2021

\n\nThis is a part-time permanent role working Monday to Friday 0900-1300.\n\n \n\nMain Duties\n\n Working as part of a small and friendly team Answering the phone and dealing with client queries Diary management, arranging internal & external meetings Updating the database with client information Producing and sending documents and correspondence Assisting senior team members as required \n\nSkills / Experience\n\n Previous admin / office experience essential Good organisational ability A good working knowledge of MS Word and MS Excel Accurate keyboard skills Good attention to detail Professional phone manner \n\nThis role will initially be based near Uckfield but will relocate to Sevenoaks in 6-8 months time.\n\n \n\n Interested candidates will need to be able to travel to the Sevenoaks office in the future! \n\n \n\nOn-site car parking available.\n\n read more


Company: PMR
East Sussex
Posted on 25th Jul 2021

\n\n Operations Director \n\n \n\nOur client, PLATF9RM, is Brighton & Hove's largest independent coworking community of businesses and creative entrepreneurs, known for its lively and collaborative culture. There is a revolution happening in the world of work, and we're at the forefront. Our mission is to Make Work Wonderful; for our team, our members and the wider community guides everything we do.\n\n \n\nYou'll be joining PLATF9RM at an exciting time, as we evolve after the effects of the past year. We're an ambitious company with plans to scale and you'll be responsible for the overall success of our operations in Brighton & Hove and other new markets. Growth will present opportunities to expand the role as we scale the portfolio to 150,000sqft over the next 24 months.\n\n \n\n Purpose of Role \n\n Help deliver on our mission to Make Work Wonderful, for our team, our members and the wider community Drive the business from X to Y! Overall responsibility for daily management of all operational aspects of the business, ensuring that staff are led and that clear goals and objectives are set and managed Ensuring the smooth running of our current locations in Brighton and Hove and leading the operations in new sites as we grow beyond East Sussex from late 2021 Maintaining budgetary control, systems and policies to ensure we deliver to our financial goals Help to lead and develop our market-leading Member Experience focussed service Lead and inspire a talented group of people to deliver the business vision, values and business objectives Be a brand ambassador for PLATF9RM, building high-level relationships within the local community \n\n Core Focus of the Role: \n\n Operations: leading current site, new site mobilisation and business operations People & Leadership: lead, train and grow an excellent team Member Experience & Community: provide and improve an excellent customer journey Sales: lead the team to ensure sales and revenue are maximised Finance: manage P&L and cost control \n\n Experience & Qualifications \n\n 10+ years experience in the Hospitality or Shared Office industries Management experience New site mobilisation experience Multisite management experience Outstanding organisational and leadership abilities Understanding of business functions such as HR, Finance, People etc. Working knowledge of IT/Business infrastructure and Google Suite Working knowledge of data analysis and performance/operation metrics Aptitude in decision-making and problem-solving \n\n \n\n \n\nFull Job Description, benefits and further details available here: https://posts/cameron-macrae-71aba8146_platf9rm-operations-director-activity--8Odr \n\n read more


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