Company: Department for International Development
Hastings
Posted on 15th Mar 2023
Job summary
We recognise the challenges that people with (multiple) protected characteristics may experience on the job market and in their career progression. We are fully committed to being an inclusive employer and ensuring equal opportunities. We are keen to make our workforce as diverse as possible, and we hope to attract applications from underrepresented groups, including ethnic minorities, people with a disability, and people with gender diverse identities.
Do you have experience of working within a Health and Safety environment, being able to advise, organise, manage and coordinate Health and Safety activities to ensure compliance?
Are you someone who has superb stakeholder management skills?
Would you like the opportunity to develop your current skillset within Health and Safety to further your career?
If so, then this is the perfect role for you!
This is a unique opportunity to apply your knowledge of Health and Safety management to a wide range of activities across a vast portfolio of sites, developing your understanding of contract management, delivering inspection programmes and collaborating with multiple internal and external stakeholders.
Job description
The post sits within the Department for Transport (DfT) Group Management Team (GMT) under the Corporate Finance & Property Directorate. The team is responsible for achieving contract management excellence on DfT’s Total Facilities Management (TFM) contract.
DfT’s TFM contract has an annual spend of £43m and provides facilities management services for around 1,000 properties across nine DfT business units and the Environment Agency (DEFRA). These services are key to enable DFT’s workplaces to operate at their best, meeting the needs of the Department, its employees and visitors, and the public.
The role of the Group Management Team (GMT) is to ensure effective delivery of all the services under the TFM contract, in accordance with the required standards and statutory requirements. The post holder will work to the TFM Health and Safety Compliance Manager within the GMT, monitoring the contractor’s performance and compliance with Health and Safety requirements and statutory obligations. This includes providing Health and Safety support and advice and proactively addressing issues and risks arising.
Person specification
Responsibilities may include but are not limited to
Leadership and Management - Promote strong, collaborative and effective partnership working relationships both within the team and with all other stakeholders across the contract. Service Delivery - Address high level issues and provide expert advice, working collaboratively with business unit delegated Service Managers and the contractor to gather information, develop solutions and escalate where necessary. Risk Management - Identify contractual health and safety compliance risks and issues, supporting Head of TFM, Head of TFM Group management and the Contractor to remedy them. Stakeholder Management - Assist in the facilitation of workshops and workstreams to drive Health and Safety improvements across the TFM contract Contract and Business Support - Develop performance reports and dashboards for the TFM Forum and the TFM Board using Excel to analyse data, developing databases graphs and charts as appropriate and use PowerPoint to create reports as appropriate. For a more detailed description of the role and its responsibilities, please see the attached role profile.
About you
To be successful, you will need to be someone who has experience of working within a Health and Safety role and advising, organising, managing, and coordinating Health and Safety activities to ensure compliance with the HSAWA 1974.
You are experienced in conducting risk assessments, Health and Safety reviews, and developing safe systems of work. You can use Excel to analyse data, developing databases, graphs, charts and use PowerPoint to create reports.
You will bring with you your exceptional stakeholder management skills, being able to collaborate effectively with others to achieve a common goal.
Additional information
Please note, there are Contract Management requirements/responsibilities with this role. There is a mandatory requirement for candidates to be accredited in Contract Management or be willing to work towards this. The Contract Management Capability programme is a Civil Service Board requirement, and ALL contract managers must be fully accredited to their appropriate level. We will support you in obtaining accreditation once in post if not already held.
As part of this role, we will help to develop you to undertake a Foundation e-learning module from the Cabinet Office if not already held.
There will be some travel involved with this role, this will include attending meetings across the UK and is likely to occur up to once a quarter. There may be instances where this does change due to business needs, but we will be flexible with your current work and personal commitments.
A minimum of 40% of your working time should be spent at your principal workplace, although requirements to attend other locations for official business, or carry out detached duty in another DfT workplace, will also count towards this level of attendance.
This post is offered on a Fixed Term Appointment (FTA) basis to complete a finite piece of work.
Permanent Civil Servants will not be expected to change their employment status from permanent to fixed term appointment.
Internal applicants will be appointed on inward loan and subject to the terms of the agreed inward loan agreement. The expectation is that you will return to your previous post at the end of the loan period, which will need to be agreed with your line manager in advance.
If you're employed by a non-departmental public body (NDPB) by moving jobs this will involve a change of employer and you may break the statutory rules on
Qualifications
You will be required to hold a IOSH Managing Safely qualification or equivalent.
Behaviours
We'll assess you against these behaviours during the selection process:
Managing a Quality Service Making Effective Decisions Changing and Improving Working Together
Benefits
Being part of our brilliant Civil Service means you will have access to a wide range of fantastic benefits. We offer generous annual leave, attractive pension options, flexible working, inclusive working environments and much more to support a healthy work/life balance.
Find out more about what it's like working at the Department for Transport.
Things you need to know
Selection process details
This vacancy is using , and will assess your Behaviours, Strengths and Experience.
How to Apply
As part of the application process you will be asked to complete a CV and personal statement. Further details around what this will entail are listed on the application form.
When considering applying please look at how your experience relates to the role. Please tailor your CV to match the role and its responsibilities and within your Personal Statement (no more than 1000 words) please provide detailed evidence of your experience of the following:
Your experience of working within a Health and Safety role and advising, organising, managing, and coordinating Health and Safety activities to ensure compliance with the HSAWA 1974 Your experience of conducting risk assessments, Health and Safety reviews, and developing safe systems of work Your experience of using Excel to analyse data, developing databases, graphs, charts and use PowerPoint to create reports Your experience of stakeholder management, being able to collaborate effectively with others to achieve a common goal The sift is due to take place from the 28th of March
Interviews are likely to be held from week commencing 17th of April
We will try to meet the dates set out in the advert. There may be occasions when these dates will change. You will be provided with sufficient notice of the confirmed dates.
The selection process will be designed specifically for the role. As a result, your assessment will include:
an interview This interview could be conducted online via Teams or face to face at one of our offices. Further details will be provided to you should you be selected for interview.
You’re encouraged to become familiar with the role profile, as you may be assessed against any of the criteria recorded within.
The Department for Transport alongside other Government Departments recruit using Success Profiles. This means for each role we consider what you will need to demonstrate in order to be successful. This gives us the best possible chance of finding the right person for the job, drives up performance and improves diversity and inclusivity.
For further information on Success Profiles .
Please see attached candidate notes for further information about our recruitment process.
If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'Contact point for applicants' section.
Reasonable Adjustments
As a Disability Confident Leader employer, DfT is committed to ensuring that the recruitment process is fair, accessible and allows all candidates to perform at their best. If a person with a visible or non-visible disability is substantially disadvantaged, we have a duty to make reasonable changes to our processes.
Complete the “Assistance required” section in the “Additional requirements” page of your application form to tell us what changes or help you might need during the recruitment process. For instance, you may need wheelchair access at an interview, or if you’re deaf, a Language Service Professional.
If you need a reasonable adjustment so that you can complete your application, you should contact Government Recruitment Service via dftrecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs.
Further Information
For more information about how we hire, and for useful tips on submitting your application for this role, visit the page of our DfT Careers website.
Before submitting your application, we encourage you to visit our page of the DfT Careers website. You will find detailed information about the entire recruitment process and what to expect when applying for a role in the Civil Service.
Throughout this job advert there are links to the , which provides you further information to support your application. Should you be unable to access the information on our website, please email DRGComms@dft.gov.uk for assistance.
Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences.
This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment.
A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government.
Feedback will only be provided if you attend an interview or assessment.
Security
Successful candidates must undergo a criminal record check.People working with government assets must complete checks.
Nationality requirements
This job is broadly open to the following groups:
UK nationals nationals of Commonwealth countries who have the right to work in the UK nationals of the Republic of Ireland nationals from the EU, EEA or Switzerland with settled or pre-settled status or who apply for either status by the deadline of the relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service certain family members of the relevant EU, EEA, Swiss or Turkish nationals
Working for the Civil Service
The sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's .The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
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